Free template
The spec sheet that answers the builder's question before it's asked
“Which one is this, exactly?” The schedule says FL-01 is engineered oak. It doesn't say which oak, from whom, in what board width, with what finish — and the answer is in a saved quote, a supplier PDF and your head. A spec sheet is where it lives instead: one page per product, everything a builder needs to order it correctly, cross-referenced to the code on your drawings.
This template is the companion to our free finishes schedule template: the schedule lists every finish, the spec sheet carries the detail behind each line, and they share the same reference codes so nothing on site is ambiguous. Free, in Excel and Google Sheets, built the way specs are issued on real jobs.
What’s inside
1. Spec sheet
One printable page per product: reference code (matching your schedule and drawings), product name, manufacturer, model/SKU, dimensions, material, finish and colour, quantity and unit, supplier and contact, lead time, room and application, an image cell, and notes. A4 and Letter.
2. Item register
Every spec on one sheet — the index a builder or QS actually reads. Filter by room or supplier; the spec sheets pull their details from here so nothing is typed twice.
3. Suppliers
Name, contact, email, phone, typical lead time, notes — feeds the supplier dropdown on every spec.
4. How to use
A one-page quickstart, including the habit that keeps specs honest: the code on the spec sheet is the code on the schedule is the code on the drawing.
FAQ
- What's the difference between a spec sheet and a finishes schedule?
- The schedule is the list — every finish in every room, one line each, coded. The spec sheet is the detail behind one line: the exact product, manufacturer, model number, dimensions, material, finish and supplier a builder needs to order it correctly. The schedule says FL-01 is engineered oak; the FL-01 spec sheet says which oak, from whom, at what size. You issue both together.
- Should the spec sheet show prices?
- Trade cost, no — it goes to builders and clients. The template has an optional client-price column you can hide before printing; the register tab keeps cost off the page entirely. Money belongs in your budget, not in a document that leaves the studio.
- Excel or Google Sheets?
- Both included, identical. Sheets is easier to update from site on a phone; Excel is better offline. Whichever you choose, keep one copy — a spec sheet with two divergent versions is how the wrong tile gets ordered.
Get the template
Free — Google Sheets and Excel, identical structure, with the supplier dropdown and print layout built in.
How this runs in Mortar
The spec that fills itself in
In Mortar every item already carries its spec fields — manufacturer, SKU, dimensions, material, finish and colour — alongside its reference code. Paste a product URL and those fields fill themselves in from the supplier’s page. The coded schedule exports in one click, as a designer version or a client-safe one, and your client approves the item itself rather than a PDF of it.
So the template is free, and honestly useful on its own. When it starts to strain — a discontinued tile that’s still on the sheet on site, a SKU that changed after you printed — you’ll already know what we make.
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